Blackout Dates for Requesting Time Off, Opening Recruitment Requisitions, Procurement, and Awards

At the end of this month, VNSNY is rolling out a new human resources, finance, and payroll system, Workday. Workday provides you with one-stop shopping to view your pay, benefits, and other important information, and can be used on your VNSNY phone, tablet, laptop, or work computer.

As we get ready for go-live, we want to share with you some important information regarding blackout dates for the following:

Time Off Requests

• Requests for time off, and the supervisor’s response, must all be completed in Workbrain by October 25^th.
• No entries can be made in Workbrain after October 25^th.
• Only approved requests will be moved into Workday; pending requests will not be converted from Workbrain to Workday.  If you have a request pending, please remind your supervisor.
• Starting on October 31^st, all time off requests will be submitted and approved in Workday. If you had a pending request that was not approved in Workbrain, you will need to resubmit it in Workday. If you need to request time off between October 26^th and October 31^st, please speak directly with your manager.

 Procurement

• PeopleSoft requestors will be unable to submit requisitions beginning Thursday, October 24^th, which will allow our buyers to process pending orders and dispatch purchase orders to suppliers.
• Requisition ordering process will be available in Workday beginning Monday, November 4^th.

Recruiting

• If you are a hiring manager, please continue to submit the current PDF form for job requisitions up until November 1^st.
• Hiring Managers will be able to open new job requisitions using Workday the week of November 4^th.  The PDF form will be retired at that point.

ABCD  & Initiative Awards

• Please do not submit any additional ABCD or Initiative Awards until we launch Workday on October 31^st.